Home / Jobs / Inbox and calendar
AI for managing your inbox and calendar
Leaders lose hours to triage and scheduling. AI can sort, summarize, and draft email, and it can protect time on your calendar. It should not answer sensitive messages for you. Our view: let AI handle sorting and first drafts, guard your focus time automatically, and read anything important yourself.
Top pick: Superhuman
Superhuman is a fast email client with AI drafting, summaries, and triage, which covers the biggest daily time sink for most leaders.
Fast email client with AI drafting, summaries, and triage.
Superhuman detailsAlternatives
Shortwave
NewAI email client that organizes, drafts, searches, and schedules from a prompt.
Writing & CommsReclaim.ai
NewAI calendar assistant that schedules tasks, habits, and focus time.
Project ManagementMotion
AI calendar and task manager that auto-schedules your day.
Project ManagementMicrosoft Copilot
NewMicrosoft's AI assistant for chat, search, and drafting, integrated with Microsoft 365.
Writing & CommsHow to use AI for this job
- Decide what matters most in your inbox: people, topics, and response times.
- Use AI summaries to scan long threads, and open the original for anything that needs a decision.
- Let AI draft routine replies, then edit them so they sound like you before sending.
- Use an AI calendar tool to protect focus time and schedule tasks around meetings.
- Review the setup after two weeks and turn off anything that adds noise.
FAQ
Should AI send email on my behalf?
Not automatically. Use drafts you review, especially for anything sensitive, personal, or about people.
Do I have to switch email clients?
Not necessarily. If your organization uses Microsoft 365, an assistant built into those apps may cover the basics.
Is my email data safe?
Check each tool's privacy and security terms and your organization's policy before connecting work accounts.
More job guides
Running 1:1s
Top pick: Granola. Plus 3 alternatives and how to use them.
Job guideHiring an engineer
Top pick: Metaview. Plus 4 alternatives and how to use them.
Job guideBoard or exec update
Top pick: Claude. Plus 4 alternatives and how to use them.
Job guidePlanning a quarter / OKRs
Top pick: ChatGPT. Plus 4 alternatives and how to use them.
Job guideRunning better meetings
Top pick: Fellow. Plus 4 alternatives and how to use them.
Job guideFeedback and reviews
Top pick: Textio. Plus 3 alternatives and how to use them.
Job guideOnboarding a new hire
Top pick: Notion. Plus 3 alternatives and how to use them.
Job guideMarket and competitor research
Top pick: Perplexity. Plus 4 alternatives and how to use them.
Job guideMaking a strategy deck
Top pick: Gamma. Plus 4 alternatives and how to use them.
Job guideLeader's AI Playbook, coming soon
A practical guide to using AI for the jobs leaders actually do: 1:1s, hiring, board updates, planning, and meetings. Join the waitlist and we'll email you when it's ready.